Three Elements Of A Successful Office Move

Planning a successful office move is quite challenging. Most businesses often experience challenges such as broken furniture and missing items, which affect the transition process. Below is an extract discussing three elements of a successful office move. 

1. Choose a Suitable Removalist

Due diligence will help you choose a suitable office removalist. The rule is to ensure the professional is not only experienced but can also personalise the move to suit your budget and office needs. Customer reviews and removal blogs are an excellent way to start your background search. However, you should also examine the removalist's resources to determine if they are the right fit. For instance, do they have adequate removal equipment? What is the size of the removal crew they will deploy? Does the removal company have sufficient insurance? Moreover, check the removalist's working hours and negotiate their quote. 

2. Prepare your Employees For The Move

Do not ambush your employees with the decision to move. Instead, inform them a few weeks in advance to ensure they are mentally prepared for the move. For instance, they will ensure they do not have any urgent work on the moving day. This way, they will not interrupt the removalist by claiming they have something to do or pick up from the office. Your employees should also carry sentimental and irreplaceable items such as family photos, confidential documents, and gadgets to the new office. As such, they do not have to worry about losing these items. Moreover, they should organise documents on their workstations to ensure the removalist has an easy time packing and arranging them on the new premises. 

3. Choose an Appropriate Time to Move

Internal and external factors influence when you should move your office. For instance, it would be challenging to move the office when you have clients visiting your premises or when some employees have ongoing tasks. Therefore, it would be best to seize operations on the moving day. Alternatively, you could move at night when there is no activity in the office. Most business people would want the office moved within a short period. Therefore, assess external factors that could affect the moving period. For instance, the move will take longer if you decide to execute it during the rush hour when the roads are impassable. Consider your new premises. For example, when moving into a commercial building with multiple tenants, check whether the hallways, elevators, and entry points have a lot of traffic. If they do, the move will take longer. Moreover, some items could get damaged since the removalists could find unexpected obstacles. In this case, the best solution would be to move in when most businesses in the new premises are closed.

For more information, contact a removalist in your area.